Run sheet form 4c. Truck Track List - Filling Sample
Sample of filling the travel sheet of a truck (form 4 C and 4 P)
The design of the form is a mandatory procedure, which is regulated at the legislative level. If the company provides services in the field of transportation on any kind of urban transport, then the track leaf is drawn up daily. This form must be along with drivers in the cabin vehicle. If the police wanted to check it out, then it must be presented with the rights and documents on the vehicle. Examine the sample of the travel sheet of a truck can be on our portal.
Purpose
Paper must be issued not only because of the requirements of the Documentation Law, but due to the fact that this form contains important information. It is written in it technical features Vehicle, last service and refueling. Also information about the driver, his flight and time of the labor day.
Based on this data, the accounting accrues pays wages, so it is important to fill out each item correctly. If it is errors, it can be invalid. All items must be filled in accordance with the data specified in the documentation for the car. Find an example of filling in the travel sheet of a truck on our site and make your own by analogy.
Why do accountants need information provided in the document?
- To accrual the salary to the driver, based on the information about the hourly work;
- For writing off supplies for vehicle depreciation and fuel;
- To compensate for gasoline or gas to employees who use personal transport To perform work orders.
It is important to fill in accordance with the legislative norms so that there are no questions when charging wages. View a sample filling of the 4 C travel sheet on our website at any time.
The company's accountant is obliged to store the paper of each driver at least 5 years. It is drawn up daily, in some cases it is possible for a period of up to 1 month. It is important to return the document to the accountant after the working day.
Features of the document
If during operation, transportation of material values \u200b\u200bis carried out, then in travel blank We necessarily include product invoices. This is done to check the integrity and quantity of cargo that was delivered. Registration is engaged in the dispatcher before starting work. The signature of the dispatcher, driver and accountant are required.
Form sheets 4 P and N4
Travel forms of form 4 P and N4 are drawn up and issued to the driver on receipt for 1 working day. Wherein new document You can only get if the previous file is put. It must necessarily indicate the date of registration, stamp, printing organization and signature.
The form must comply with the State Standard. Responsibility for the correctness of data filling is carried by the head of the company, as well as all who participates in the filling of paper. Therefore, it is important to explore the sample of filling the travel sheet of 4 P, which is on our website. These documents are kept in the organization along with transport overhead of the minimum of 5 years.
For freight traffic Use a travel sheet of a truck in form No. 4-s. As we arranged, we told in the article and led a sample of filling. B. 4-C Lanka Lanka can be downloaded at a convenient Excel format.
On freight transportation, the company must issue travel sheets regardless of whether it uses its own transport or rented. Such documents are needed to write off the cost of fuel and calculate the salary to drivers. If the payment for the work of drivers is obtained by piece of rates, use the 4 seconds travel sheet form in the article by filling it.
Powder form (4-s form)
Waybill A truck - form 4-C approved by the Resolution of the State Statistics Committee of Russia of November 28, 1997 No. 78.
Apply the unified form is optional. Companies and entrepreneurs can develop their bootheist form 2017. The main thing is that it contains mandatory details (the orders of the Ministry of Transport of September 18, 2008 No. 152 and January 18, 2017 No. 17). Applying non-type documents Fix in accounting policies.
- reference
- Mandatory details of the track document:
- name, date and duration of the document;
- information about the owner of the car;
- type and model of vehicle;
- state registration sign of the car;
- indications of the odometer when leaving and arriving in the garage;
- date and time of departure and arrival;
- signature and FIO of the employee who puts in the document testimony of the odometer, date and time;
- FIO of the driver;
- date and time of pre-trip and post-tracking medical examinations of drivers;
- stamp, signature and phio of a medical worker who conducts a medical examination;
- mark on pre-inspection of the technical condition of the machine with the date and time;
- signature and name controller of the technical condition of the vehicle.
The order of filling the travel sheet of a truck
How to fill the travel sheet of the cargo car (a sample of filling 4-s at the end of the article), registered in the ruling of the State Statistics Committee of Russia dated November 28, 1997 No. 78. In the form of 4-with one page, on which it is necessary to fill both the facial and reverse side.
Path List 4-C: Furning the front side
At the top of the document, put the company stamp (if any), the number and date of the document. Enter the name of the organization, its address, phone number and OKPO code. If required, fill out the code with the mode, columns, and brigades.
Below, specify the vehicle information: Machine brand, registration number, garage number, trailer information (if any). After information about the car, write down the data on the driver - FULL NAME, details driver's license and table number.
- Important:
- If the driver has no travel sheet during work, it faces a fine of 500 rubles. (Part 2 of Art. 12.3 of the Code of Administrative Code).
Car and car work. In the table, write down the planned and actual departure time and arrival from the fleet, speedometer indicators to the beginning and end of the work shift.
Fuel movement. Specify the table of fuel, the amount at the beginning and end of the shift, as well as the amount of fuel fuel. If necessary, write the fuel consumption coefficient in relation to the norms installed in the company. This coefficient can be found in the court order.
Task to the driver. Enter the name and address of the customer, where you need to deliver the cargo, and the time of supplying the car, the type of cargo and its volume in tons, the number of rides.
After tables, set the amount of the required fuel.
Before leaving the flight, the health worker should inspect the driver. If the tolerance is allowed, on the track sheet, it indicates his position, puts the signature with the decoding.
Mechanic when leaving and return checks technical condition car. Transferring the vehicle from it to the driver and back is carried out by gear captions.
In the "Markers of the Organization - Owner of the Autotransport", write down information about the accident, repair and so on.
Sample of filling the travel sheet of a truck in form No. 4-s
Path sheet 4-C: filling the back side
The upper part of the reverse side fills the freight. He records information about all its routes during working hours: where, when and how much the vehicle arrived, the number and number of accompanying documents arrived.
In the section "Special marks", the driver records information about the cause, form, duration of downtime. For example, the deviation of the time of finding on the way from the planned and overrun of fuel occurred because of the difficult movement on the prospectus of the world.
The bottom of the reverse side fills the dispatcher or other authorized person. He records information on gasoline consumption, which are calculated normally and in fact. Then puts the time of the vehicle's work with decoding by type of periods, the number of rides and races in the garage.
Also, the dispatcher is determined by a passing kilometer, it sizes the common and cargo, indicates the amount of cargo transported.
Stuffed truck travel sheet blank
To work cargo transport Each company must issue travel sheets, regardless of whether he is its property or she rents it. The voucher is the most important document on the accounting of fuel costs, salary, and also included in the mandatory when checking the car forms, which are requested by auto inspections.
The mandatory form of travel sheet is not provided for by law. The company has the right to independently develop a form, based on its own needs.
However, there are two types: a typical inter-sectoral form 4 s and, which the company can use when the primary operations of the transport.
They differ in the method of calculating payment for transportation services. Travel leaf of the truck Form 4-C is used when piece indicators are applied for calculation, the second form - with a time-based payment system.
The travel sheet of the truck is discharged by responsible persons in the company for one day or shift. In it, they definitely affix their mechanics marks, an inspector for pre-trip medical examination, dispatcher, refill, car driver.
Travel sheet of cargo car sample fill
We will analyze on the example how to fill the way sheet.
Front side
If necessary, the code is filled with mode, columns, and brigades. The following is the brand and type of cargo car, its state number, a garage identifier.
Full name is recorded below. Driver, his table number and details of the rights to control the vehicle.
If used when transporting a trailer, then it also comes to the corresponding graphs similar information, as in the machine.
The first table right records the data on the operation of the chauffeur and transport. The planned and actual date and time of departure and arrival, speedometer indicators are affixed here. The following graphs indicate the type and code of the used fuel, the amount of fuel charged, as well as at the beginning and end of the day. In the same table, you need to reflect information about the conditions of operation of the machine (coefficients) used by special equipment. These data are visited by all responsible persons.
Next, the dispatcher fills the task information that the driver must execute. It includes an indication of the name of the company, which will contain a car, addresses and time of filing, the type of cargo being transported, the number of rides, kilometer, tonnage. After that, the responsible person calculates the amount of fuel required and writes to the appropriate line, confirming the data by his signature.
Before leaving, the medical department should inspect the driver and put a tolerance to the voucher in the form of a stamp.
The mechanic when leaving and return checks the technical condition of the machine. Transfer of a car from it to the driver and back is carried out by gear captions.
IN section "Special marks" Information about the accident occurred, on the instruction of the inspector on the BDD, repair, etc.
Overseas
Below are observed downtime. Data on the reason, the form, the duration of it is recorded, and the signatures of responsible persons are recorded.
In the bottom table, the dispatcher brings results on fuel consumption calculated when applying norms and on the use of fuel. Next, the operating time of the machine with decoding by type of periods is affixed. The following columns indicate the number of rides and races in the garage. The mileage passed by the machine, if there was a trailer, then it. There is a common mileage and cargo.
Data on the number of cargo transported by the machine and trailers is entered, and the indicator of a ton of * km is determined, on the basis of which accounts are set to customers. This section is visited by a taxi driver.
Below are referenced data on codes of car brands, trailers and the results of the vehicle operations are filled.
Nuances
First of all, the responsibility for the correctness of the design of the travel sheet is assigned to the director of the company, then on officials - mechanics, dispatcher and the driver itself.
For trucks, a frame sheet of form 4-C or 4-P is used. Download the forms of these forms, as well as the sample of filling the track leaf can be in Excel format at the end of the article. This form should be filled with respect to each individual cargo vehicle with each departure to the flight.
The driver of the track leaf gives the dispatcher at the beginning of the working day, the driver has noted information about his route during his day, about the tasks performed, about fuel consumption traveled by kilometers. At the end of the working day, the travel sheet is surrendered by the driver to the controller under the painting, the cargo car itself is transmitted to the mechanics that checks the technical condition of the vehicle.
Accounting uses ways to write off the fuel costs (in addition is drawn up), as well as to calculate wages to the driver.
The form of a 4-C travel sheet is used, as a rule, with a piece of remuneration of the driver, when its wage depends on the amount of work performed. Travel leaf Form 4-P is used with a timeless wage system when the driver's work is paid in accordance with the worked hours, days.
Sample fill
Consider the features of filling the path sheet in form 4-s.
At the beginning of the work shift, the driver takes a truck from the mechanic to painting, signature and mechanics, and the driver is put at the time of adoption of the vehicle in the travel sheet 4-s. The track leaf gives the driver to the dispatcher, while there is a time of departure of the car from the garage, the speedometer reading, the amount of fuel in the tank and the amount of fuel obtained.
Fill information about the organization, cargo car, its trailers and the driver.
In the subsection "Task to the driver", it is indicated, in whose disposal there is a car, notes the path of its following - the address of the lift point, the time of loading and unloading, the name of the cargo, the distance passed.
Fuel costs are marked by the driver in the "Fuel Method" subsection, which is filled:
- fuel brand;
- quantity of fuel issued;
- residue when leaving and returning;
- the amount of fuel suitted at the end of the day;
- changes in the changed flow rate;
- working hours.
On the second sheet, the driver fills the sequence of work during a working day, information about actual loading, unloading, the details of the applied primary documents are filled out (acts, consolidated invoices).
Form of the travel sheet of a truck (Form 4 C and 4 P)Form of the travel sheet of a truck (Form 4 C and 4 P)
Under the travel sheet of a truck message Dean from the elements of the turnover of documents in transport organizations. For the formation of travel sheets of a truck, the so-called blanks are used.
The travel sheet for a truck is mandatory for the design of firms that provide services in the field of freight transport, but does not require normalized compilation. Each of the firms can use their own form of form, but consider the main mandatory data established by the State Statistics Committee of Russia. According to the sub. 2.1.1. p. 2.1 art. 2 rules road The driver of Russia is obliged when checking the police show a travel sheet.
The loading sheet of the truck can also be used in the accounting department of this transport company as a primary document.
Using advanced travel sheets, the company's accounting executes such actions:
1) accrues wages to drivers, given the amount of work performed;
2) writes off the cost of fuel;
3) In some cases, it allocates funds to compensate for fuel expenses if they use a personal car in operation.
In no cases, the accountant is obliged to issue and fill out the forms of travel sheets, as well as to keep them with storage and conduct a specialized document accounting log.
The main types of forms for the travel sheet of the truck include the 4-C series forms and 4 p. Form 4P is the most popular and was introduced into the turnover by the decision of the State Statistics Committee of Russia dated November 28, 1997 No. 78. Such a 4-P travel sheet form also serves as for salary accrual Boards An employee working within the limited payment or if the driver performs several orders for one shift.
In addition, it is also used as approved by the State Statistics Committee in the above decree, the junk of the travel sheet 4 p. It is used if the driver signed a contract for a piece of work given to him, which is associated with transportation.
Since the wording and compilation of this form does not require full compliance with any standards or templates, both approved by the Goskomstat form, are allowed in independent development by firms providing cargo transportation services. However, both forms were created taking into account the introduction of details into their design, which are mandatory for the travel sheet of a truck. Download free Form of the Truck List Form 4 P is available on our website. In addition, you can also download a free form of a 4 C truck travel sheet for free, which is convenient to use and save your time.
The list of mandatory details for travel sheets should include the order of the Ministry of Transport from September 18, 2008 No. 152, which in early 2017 was subjected to such changes (the order of the Ministry of Transport of Russia of January 18, 2017 No. 17):
1) The main part of the form does not include a print or stamp of the owner of a truck;
2) It is necessarily indicated by the date of the inspection before the flight, the technical condition of the vehicle with the signature of a specialist who conducted an inspection.
But, despite these changes, to refine the old version of the release of the track sheet is not necessary, since the title stamp or printing in the header is allowed not to put, place to describe technical inspections An expert has already been assigned earlier. All you need to put in the same graph of the date of verification and time. And this requires a separate graph.
